Create Batching

Create Batching

For each document type available, you can choose to deliver the documents in batches. A batch is basically many documents merged together in one big file. If the file format is EDIFACT, the merged documents will share a common header.

From the Batching Configuration you can choose a Batching Function [1]:

• Custom is for Edifact documents.
• Append is for Flatfiles as it simply appends to one file.
• Zip for zipping the documents.

Batching Type [2] will define which documents should be batched together. ‘Default’ will batch all documents in this distribution. If a requirement like ‘BatchByInvoiceDate’ or other has been defined, they will be listed in the Batching Type as well as Standard. Batching Types need to be reigstered to be shown here.

Max documents [3] is the amount of documents in a single batch. When the current batch reaches this limit for the number of documents in the batch, the batch is sent.

Think of the options shown as different types of ‘batch triggers’. As documents of the chosen type come in, the batch is accumulating; at some point, the batch needs to be released and a new one created, otherwise the batch would grow indefinitely.

Time Options

These options deal with the amount of time that should pass before a batch is sent.

• Time since last document: When this amount of time has passed since the last document came in, the batch is sent.
• Time since first document: When this amount of time has passed since the first document came in, the batch is sent.
• Time of day: The batch is always sent at this particular time of day.
  

Note: Be sure to tick the 'Use' checkbox at each batching option to enable it.